We take our responsibility to treat our members fairly and with respect very seriously. Accordingly, we do our best to ensure the data we collect on you is safe and used strictly and only where absolutely necessary to maintain your membership within our association.
Read on for more details regarding what this involves.
Overview
For the duration of this policy document, the terms ‘us’, ‘our’, ‘we’ and ‘the Association’ shall be a direct reference to Takemusu Aiki Iwama Ryu Association and/or its representatives.
If you have any questions, please get in touch using the details provided on our Contact Page.
Collecting Information
We may collect information from you, or about you, for a number of reasons as a standard part of our ‘day to day’ operations. This may include;
- When you register to join the Association.
- When you insure yourself as a member, instructor or student under the Association or its affiliated Association(s).
- When you engage with or join our Social Media presences offered by us.
- When you otherwise speak with us or contact us via phone or email.
- When you become an instructor, assistant instructor or volunteer in order to complete all necessary insurance and background checks where required.
We only collect the minimal amount of information required to safely and accurately fulfil services and requirements, and do not hold or ‘harvest’ data that
is not directly relevant to the purposes of the Association or its affiliated Association(s).
Using Your Personal Information
We understand that personal information is inherently sensitive and that this may also be heightened where more confidential disclosures are made – for
example, pre-existing medical conditions for student registrations. Personally identifiable information (PII) is never processed under any circumstances except where directly required and warranted in order to fulfil a requested service or product. In any case, the information used is minimal and maintained only at the necessary levels.
We may share necessary information with the following 3rd parties, with your express concent, when providing our services:
The British Aikido Board (BAB)
Web: https://bab.org.uk/safeguarding/safeguarding-how-to-report-a-concern/
Phone: +44 (0) 1304 268243
Protecting Your Information
We take our responsibility to safeguarding the collection, storage and use of personal information seriously. As standard, we;
- We follow expert guidance for any data protection matters, to ensure the integrity of our Data Services at all times.
- We have appointed a Data Controller who is ultimately responsible for all matters of data integrity, including both staff training and operational compliance from third party threats.
Complaints, Disputes & Erasers
We understand that ultimately, data shared with us is borrowed from the person to whom it relates. Accordingly, anyone has the opportunity to check what information we hold for them, and to correct any records that are held incorrectly. Furthermore, in some cases we will be able to remove records completely if requested by the named person.
It is important to remember that under both insurance and safeguarding guidelines, we are unable to erase entirely, records pertaining to instructors, students, volunteers and other members who have either had active insurances through our providers, and/or have been registered to teach (or assist
teaching) until the legal retention period(s) have passed (often 7 years).
To address information with such 3rd parties, such as insurance providers and associations, you may be required to contact them directly.
Cookies
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
